Barrow Group LLC free OSHA Compliance Overview

28 Aug OSHA Reporting and Recordkeeping

OSHA Reporting and Recordkeeping


The Occupational Safety and Health Administration (OSHA) requires covered employers to report and record occupational injuries and illnesses. To comply with reporting requirements, employers must report any work-related employee fatality within eight hours, and any inpatient hospitalization, amputation or loss of an eye within 24 hours. In addition, an OSHA final rule requires certain establishments to submit injury and illness information electronically to OSHA. The next reporting deadline is set for March 2, 2019.

Employers subject to OSHA

The OSH Act covers private sector employers and employees in all 50 states, the District of Columbia, and other U.S. jurisdictions, either directly through federal OSHA or through an OSHA-approved state program. However, the OSH Act does not apply to:

  • Self-employed individuals; or
  • Immediate family members of farm employers that do not have outside employees.


Employees who work for state and local governments are not covered by federal OSHA, but may have OSH Act protections through an OSHA-approved state program. Federal agencies must have a safety and health program that meets the same standards as those applicable to private employers. Although OSHA does not fine federal agencies, it does monitor federal agencies and responds to worker complaints. The United States Postal Service (USPS) is covered by OSHA.

In addition, OSHA does not regulate workplace hazards that are regulated by another federal agency, such as the Mine Safety and Health Administration or the Federal Aviation Administration.

Reporting Requirements

  • Work-related fatalities must be reported within eight hours.
  • Inpatient hospitalizations, amputations and losses of an eye must be reported within 24 hours.
  • Beginning in 2017, certain establishments must submit information from their OSHA Forms 300A on an annual basis.


Recording Requirements

  • Employers must record work-related injuries and illnesses if they have 10 or more employees and do not belong to a partially exempt industry.
  • Use OSHA Forms 300, 300A and 301.
  • Form 300A must be posted every year from Feb. 1 to April 30.


Electronic Reporting

The data an employer must submit and the timeline for submitting this information to OSHA depends on establishment size. Reporting deadlines for 2017, 2018, 2019 and beyond are shown in the table below.

Submission Deadline Number of Employees  (per establishment)
250+ 20 -249
Dec. 15, 2017 Form 300A Form 300A
July 1, 2018 Form 300A* Form 300A
March 2   (2019 and beyond) Forms 300A* Form 300A
*The final rule also requires information from Forms 300 and 301, but OSHA is not enforcing the deadlines for these two forms until further notice. OSHA has also issued a proposed rule to remove electronic reporting requirements for these forms.   


For more detailed information including submission deadlines, Barrow Group is happy to provide a free complimentary OSHA Compliance Overview. We also suggest that you partner closely with your provider to ensure that they are guiding you with OSHA temporary worker initiative strategies for success including injury tracking application and recordkeeping rules.

Our temporary staffing clients receive assistance with OSHA report and audit preparation to ensure they are in compliance. Also, our Certified Risk Managers can provide safety training including OSHA best practices training. After reading our complimentary OSHA Compliance Overview, feel free to contact Barrow Group experts.

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